Restructuring Round-table Notes
On November 26th several dozen members of various Neighborhood Action Councils (NACs) met to discuss restructuring the Portland Assembly. We discussed the various subcommittees, our modes of communication, and our visions for moving forward. Below are the notes we took from the meeting. Feel free to contact us with any feedback or ideas.
Portland Assembly Points of Unity
We Believe That All People Deserve Housing
We Believe That All People Deserve Healthy Food and Water
We Believe That All People Deserve Healthcare
We Believe That All People Deserve Freedom From Persecution By The State
We Believe That All People Deserve Freedom of Movement Without Borders
We Believe That All People Deserve Access To Information and Technological Commons
We Believe That All People Deserve a Right To Self and Community Determination
We Believe That All People Deserve a Right to Physical Safety
We Believe That All People Deserve a Right to Initiative
What values should our structure represent?
What does that look like?
Decentralization Visibility Facilitating/straightforward involvement
Capacity building/Honoring capacity
Open or closed loop processes?
Share care labor
Communications & Decision-making Feedback:
Too many tech formats (but how much can we control this?)
We need training with communication formats
NACs and Subcommittees should consult with Tech Subcom with considering new communication tools
Maybe some points of unity? (Standards)
Train and Explain Change management.
Give reasons for change and decide together.
No capitalist language.
More transparency of subcommittee work, publicized
Greater reach of media/events/communications
Systematic communication from NACs & subcommittees, ie. on HumHub every 2 weeks Website form – monthly report
See spokescouncil fulfilling old Infrastructure role –
NAC Coordination increase cohesion
Facilitation training for all
HumHub is a great repository for NAC minutes, etc.
Communications should be easy. — Web tools — Hub Organizer Space —
NAC Persons-in-contact can add to site schedule — Create weekly review blog,
Events approval process
Email for every NAC, clear contact path (for subcommittees too)
Have mailing list reach beyond current PA members
Regional Assemblies are unnecessary pending increased capacity
Get Trump out of PA documents
Use positive language
Need onboarding process — for NACs and Subcommittees
Ad Hoc needs to be set up to rewrite structure document
We don’t have a lot of people at coordinator capacity (see document with roles and capacity levels)
Requires one rep from each NAC (Communications and ARNW as well)
Some subcommittees are consistent in workload, some are more project-based
“Let’s Run Rip City” is a bad slogan (?)
Some NACs did their own ARNW separate from the subcommittee, but we need cooperation and standards
Look at Frontline Community Council and assess intention vs. effect.
No tokenizing — suggest looking instead to combine with InterGroup Roundtable and Bridge Building Subcommittee to reach less-represented communities
Logistics and events
Don’t set up subcommittees on paper before identifying desired outputs.
Roles and structure document designed around this.
Work on projects — use results to craft structure
Drop Frontline Council and Intergroup Roundtable from Structure document (not currently in existence)
Foresight of Structure document is being underestimated. It’s needed in a robust form to keep from going in circles.
Infrastructure shouldn’t have a vote in the Spokescouncil.
Define processes/tasks so that roles can be easily rotated
Estimate needed capacity to each project before taking it on
Where the notes will go – Loomio NAC FB Group PA website Email
By when: Next Sunday
Create brainstorming space on Loomio
Proposals are due by Jan. 1, 2018
Where: Loomio – post as a proposal
Use proposal criteria
Tentative plan for spokescouncil mtg in early Feb
Currently: Collaborates with PNW Antifascist Workers Collective to develop trainings for the anti-racist neighborhood watch model, participate in neighborhood patrols
New name; Better communication with NACs;
One rep from each NAC;
Heckle NACs and do more patrols;
Outdoor merchandise and signs;
Currently: Manages content for website & social media, answer & redirects email, fields media queries
More updates to ALL mailchimp subscribers to ensure we are getting info out and staying engaged with folks;
More recruitment efforts & social media activity;
One rep from each NAC;
Meld with Media, Technology/Web and Education;
Push more engagement sharing among network;
PA specific style guide;
Editorial Calendar/Publishing Guidelines (help with self-service workflow)
Currently: Organizes PA general events, documents PA processes
Needs someone from each NAC;
How to interface with Bridge Building subcom and NACs to duplicate successful events and collaborations around town(?);
Regular schedule of skillshares/trainings & cross-train for tasks;
Develop standardized event approval process;
Plan & execute assemblies quarterly under NAC and Subcommittee direction;
Need community asset table and scheduling tool (on the web);
A deliberate emphasis on high production value events to entice those outside our “scene” – bigger & better!
Currently: Creates graphic content such as videos & flyers
Propaganda should be hosted on site with printable/downloadable content;
Consider adopting ; Media Relations Resources (ie. contact info for media releases, templates, etc.);
Templates for social media etc. for events (make it easier for coordinators to promote);
Reach out to local media more – press packets;
Meld with Communications, Tech/Web, Education;
Need access point for an individual to initiate content creation or a project/service;
Need visual for Resource mapping
Notes on Unrepresented Subcommittees:
Currently: Manages PA’s community chest, organizes fundraising events, set fundraising goals
Merch to be sold at Anarres and during tabling at events;
Work on grants;
Planned events 2-4 months with logistics
Currently: Maintains websites, manages passwords and security
Meld with Education,
Communications and Media subcommittees;
Currently: Organizes educational events in line with PA vision and principles, speakers, study groups, skills training, etc.
Combine with logistics;
Also meld some tasks with Tech, Comms and Media;
Write curriculum with NAC input and disseminate;
Develop original educational content to synthesize & contextualize our theoretical framework for our intended audience;
Regularly scheduled skillshares/training
Currently: Focused on building/maintaining relationships with other groups
When one NAC collaborates with a group, make it easier to continue work with said group across larger PA organizing (introductions/networking);
Work with Comms on a 1pg “explainer” about PA;
Tabling schematic and supplies – create tabling crate and go out networking
Anti-Oppression & Accountability:
Currently: Organizes conflict mediation, review documents for inclusive language, develops accountability processes
Write flowchart with resources;
Combine with HR in infrastructure,
include with responsibilities of exit interviews,
Communication & Decision-Making:
How are these happening?
Within NACs FoPo/Lents: email, regularly scheduled meetings (use Doodle poll and Facebook)
Montavilla: Slack, Google Docs, HumHub, Email, Facebook & meetings on Sunday (schedule for next meeting set at end of meetings)
SE Central: Signal, reg mtgs, Facebook, HumHub, Email
Piedmont: Signal, FB, reg. Mtgs, email
Within Subcommittees: Riot, Signal, Email, Doodle Between Groups: Signal chat, Phone, Email, Doodle, Loomio, Spokescouncils
To the Public: Website, FB, Twitter, Email/Mailchimp, Github, Loomio, General Assemblies